Reception & Office Administration Specialist

• University degree (bachelor’s or equivalent/in progress).
• Fluency in English.
• Very good MS Office skills.
• Experience in coordination of the reception desk in an international company would be an advantage.
• Availability of on-site work at the office Monday-Friday.

Your future company

For our client, one of the largest companies in the pharmaceutical industry, we are currently looking for a Reception & Office Administration Specialist.

The offer

• Employment based on a mandate contract via Devire.


• Work Monday-Friday during business hours,


• Office in a convenient location (Warsaw City Center),


• Opportunity to work in a large organization.

,[Welcoming external and internal guests and assisting Office Manager with managing their visits (room booking, communication, hotel and logistics if necessary)., Handling incoming and outgoing postal and courier shipments, catering, handling incoming calls., Managing office entry cards and parking cards., Controlling office supplies (office supply, HSSE, couriers, vending, cleaning service, catering, Employee ID cards, furniture etc.), including invoices handling and PO issuance., Cooperating with Office Manager & IT to assure availability of IT equipment for new joiners., Managing ad-hoc employee’s request related to office space, office equipment performance, meeting organizations as well as ad-hoc office issues, escalating to Office Manager if needed., Cooperation with Office Manager, Communication Associate and GM’s assistant to assure smooth and efficient preparation of Management meetings and Town Halls., Other ad-hoc tasks belonging to Office Administration area.] Requirements: MS Office, Coordination