Executive Assistant

What we are looking for

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Operations Coordinator, or in a similarly demanding support role. 


• Excellent organisational and time-management skills. 


• Strong ability to multitask and manage competing priorities without losing attention to detail. 


• A proactive mindset and the confidence to take initiative. 


• Sharp judgement, strong problem-solving skills, and the ability to think ahead. 


• Excellent written and verbal communication skills in English. 


• Confidence communicating with senior stakeholders, clients, and external partners. 


• Strong digital skills and the ability to quickly learn new systems and tools. 


• Comfort using Microsoft Office, Google Workspace, calendars, spreadsheets, presentation tools, project-management platforms, and AI-powered productivity tools. 


• A reliable, adaptable, and solution-oriented approach. 


• High emotional intelligence, professionalism, and discretion. 


• The ability to work independently while remaining closely aligned with the CEO. 


• Availability to work from the Warsaw office as part of a hybrid arrangement. 

You will be a strong fit if you are

• Naturally organised and always thinking a few steps ahead. 


• Calm and dependable, even when the pace is high. 


• Comfortable switching between strategic, operational, and administrative tasks. 


• Quick to understand instructions and confident making sensible decisions. 


• Curious about technology and interested in using tools to improve efficiency. 


• Someone who notices what needs to be done and takes action. 


• Flexible, hands-on, and willing to support wherever your contribution is most valuable. 


• A genuine people person who can build positive relationships across different teams and personalities. 

Executive Assistant - VeritaHR

VeritaHR is looking for a sharp, highly organised, and versatile Executive Assistant to work closely with our C-Level and support the smooth running of day-to-day business activities.

This is a dynamic, high-trust role for someone who thrives in a fast-paced environment, thinks several steps ahead, and can confidently manage multiple priorities at once. You will act as a key point of coordination, helping the C-Level stay focused, organised, and prepared while ensuring that important actions, communications, and projects move forward.

The position goes beyond traditional administrative support. We are looking for someone proactive, tech-savvy, resourceful, and comfortable taking ownership. You should be able to quickly understand what needs to be done, organise it effectively, and follow through without requiring constant direction.

What we offer

• A trusted position working directly with the C-Level.


• Broad exposure to recruitment, HR consulting, business operations, and client projects.


• The opportunity to take ownership and have a visible impact on how the business operates.


• A varied role with room to grow as the company develops.


• A collaborative and entrepreneurial working environment.


• A hybrid working model based in Warsaw.

,[Manage the C-Level calendars, meetings, appointments, and changing priorities. , Coordinate internal and external meetings, including agendas, preparation materials, notes, and follow-up actions. , Manage correspondence and support clear, professional communication with employees, clients, candidates, partners, and other stakeholders. , Monitor priorities, deadlines, and commitments, ensuring that important actions are followed through. , Support the C-Level with business administration, operational coordination, and ongoing projects. , Prepare presentations, reports, summaries, spreadsheets, meeting notes, and other business documents. , Conduct research and gather information to support business decisions and new initiatives. , Coordinate travel arrangements, events, and occasional personal or logistical requests. , Organise documents, information, and workflows so that everything is easy to access and properly maintained. , Liaise with internal teams and external partners on behalf of the C-Level. , Identify gaps, anticipate potential issues, and propose practical solutions. , Handle confidential and sensitive information with professionalism and discretion. , Take ownership of ad hoc tasks and respond calmly when priorities change at short notice. ] Requirements: AD, Communication skills, Google Workspace, ROOM Additionally: Free coffee, Modern office, Free beverages, Free snacks.